HIPAA Compliance Statement
SyncHaven HIPAA Compliance Statement
The Health Insurance Portability and Accountability Act (HIPAA) was passed in August 2006 to enable better access to health insurance, reduce health care fraud and abuse, and lower the overall cost of health care in the U.S.
All covered entities who store patient data electronically must comply with HIPAA. Covered entities are defined as 1) health plans, 2) health care clearinghouses and 3) health care providers (doctors, dentists, etc.)
SyncHaven enables covered entities to comply with both the HIPAA Privacy and HIPAA Security Rules.
HIPAA Privacy Rule: Mandatory compliance - April 14, 2003
The HIPAA Privacy Rule sets standards for how protected health information "in any form or medium" should be controlled. The HIPAA Privacy Rule specifically requires that privacy and security be built in to the policies and practices of health care providers, plans, and others involved in health care.
HIPAA Security Rule: Mandatory compliance - April 21, 2005
The HIPAA Security Rule is the first comprehensive Federal protection for the privacy of personal health information. The HIPAA Security Rule identifies standards and implementation specifications that organizations must meet in order to become compliant.
The general requirements of the HIPAA Security Rule establish that covered entities must do the following:
- Ensure the confidentiality, integrity and availability of all electronically protected health information the covered entity creates, receives, maintains or transmits.
- Protect against any reasonably anticipated threats or hazards to the security or integrity of such information.
- Protect against any reasonably anticipated uses or disclosures of such information that are not permitted or required.
- Ensure compliance by the workforce.
Specific Compliance Information for SyncHaven.net Offsite Backup
Encrypted Data Transfer
Customers have the option to use either industry standard 128-bit SSL encryption (based on OpenSSL) or industry standard OpenSSH. Unencrypted transfer over FTP or standard HTTP is discouraged for all SyncHaven.net customers, regardless of HIPAA compliance.
Customers have the option of encrypted the data in-place on our remote systems, using GPG, PGP, Truecrypt, or an alternate encryption tool of their choice, using a level of encryption of their choice. Customers are encouraged by SyncHaven.net to encrypt their data in such a fashion, and support documents as well as personal technical support is provided, free of charge, to aid in their integration of such encryption.
Physical Security of Data
SyncHaven locations are staffed 24 hours per day by security personnel, are controlled by biometric access control mechanisms, and monitored internally and externally with video recording equipment.
Remote and Offsite Backup of Data
SyncHaven.net is a provider of automated and manual data storage and is an essential component of any disaster recovery plan. SyncHaven.net offsite backups, configured properly, can protect against hardware failure, physical and logical theft, viruses, worms, accidental or intentional deletion and natural disasters.
Users have a number of choices in the transmission and storage encryption algorithms they may use, and may use encryption keys provided by SyncHaven or implement their own keys.
Access to Data
Customer data may be accessed over the public Internet, using password-protected OR public-key-protected SSH, SFTP, HTTPS transports.
Written contingency plan
The HIPAA Security rules requires that covered entities have a written contingency plan for responding to system emergencies, and that this plan includes a detailed plan concerning data backup and recovery and related processes in the event of a disaster.
Note: There is not a standard "HIPAA certificate of compliance" for backup products and services. For more information about HIPAA and HIPAA compliance, please contact your legal counsel or refer to the HIPAA section of the U.S. Department of Health and Human Services' website, which can be found at: http://www.hhs.gov/ocr/hipaa/